The Solution
- Track employee footprint, identifying when employees crossed thresholds in host jurisdictions
- Provide an unintrusive, easy to use solution and user experience for employees
- Maintain privacy and data security compliance with the various international privacy regulations
Seeing that Topia offered the best solution to meet their needs, Infor moved forward with a phased rollout of Topia Compass, country by country, with the initial set of travelers implemented on the system in a few short weeks. A phased rollout approach was used to balance the need for quick action and results, while also recognizing the large number of employees and countries that would need to be accounted for. To make the process easy for employees, Infor used Topia’s background laptop app, which enabled Infor’s IT team to remotely install the app directly on devices as it was rolled out to new employee populations.
During the course of this rollout, Topia worked closely with Infor to gain European Works Council approval to use the Topia app with EMEA based employees. This was necessary to collect employee location data while showing that the information respected employee privacy, and required their approval for data collection and transmission.
The Results
US Multi-State Payroll
- Identify non-resident state-to-state travelers
- Calculate the apportionment of time between home and host states
- Report and remit tax based on Topia data
International Payroll
- Topia data triggers onboarding to the mobility tax process
- Includes review of A1 / Certificate of Coverage requirements, and reporting and payment of local income taxes
- Began reporting in 2017; 33 countries online today
Risk Management
- Analyze past travel patterns, locations, and duration to identify compliance needs, costs, and build support for and development of the program
Posted Workers Directive Compliance
- Travel bookings and Topia data to be used to trigger Posted Worker assessment
- Based on the assessment results, filings are made
With Topia, Infor is able to save the global mobility team thousands of hours in the manual effort required to manually collect, track, and process travel information.
