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Intelligent Policy Management for Global Mobility

Bring consistency, compliance, and control to every move. Topia’s Intelligent Policy Management tool centralizes your mobility policies, making it easy to apply them across the organization while keeping the flexibility your business needs.
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Simplify, Standardize, and Scale Your Policies

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Centralized

Policy Repository

  • Manage all your global mobility policies in one system of record, no more scattered spreadsheets or outdated PDFs.
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Consistent

Application

  • Ensure every move and assignment follows standardized rules, reducing risk of costly errors or non-compliance.
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Scalable

Flexibility and Control

  • Adapt quickly with configurable frameworks that support different employee types, geographies, and business scenarios.
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HOW IT WORKS

From Employee Request 
to Automated Decision

01

Upload and Configure Policies

Easily digitize existing policies or create new ones tailored to your mobility program.
02

Automate Rules and Eligibility

Set logic once and let the platform automatically apply policy rules to each move scenario.
03

Empower Employees

Give employees and managers clear, self-service access to the right policy information for their situation.
04

Monitor and Adjust in Real Time

Track usage, update policies instantly, and ensure alignment with tax, immigration, and labor requirements.

Powerful Policy Management Features

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Configurable

Policy Templates

Tailor policies by region, role, or assignment type.
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Automated

Exceptions Handling

Route exceptions to the right approvers with built-in workflows.
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Cost

and Compliance Insights

Instantly see the financial and compliance impact of policy choices.
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Audit-Ready

Documentation

Maintain defensible records of all policy applications and exceptions.
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Seamless

Integrations

Connect with HRIS, payroll, and travel systems for consistency across your ecosystem.
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Employee-Friendly

Experience

Surface only the relevant rules to employees and managers in a way that is clear, transparent, and easy to navigate.

Deliver Meaningful Results

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Fewer Exceptions and Escalations

Standardize policies to reduce the volume of case-by-case decisions and one-off approvals.
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Reduced Compliance Risk

Ensure every policy decision is tracked, defensible, and aligned with global tax, labor, and immigration rules.
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Faster Policy-Driven Decisions

Automate eligibility checks and approvals so teams can move quickly and confidently.
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Value for Every Stakeholder

  • HR and Global Mobility Teams
  • Finance Teams
  • Employees
  • Travel and Compliance Teams
HR and Global Mobility Teams
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HR and Global Mobility Teams

Topia empowers HR and mobility leaders to enforce policies consistently across the workforce. Automated workflows replace repetitive manual checks, while configurable rules reduce exceptions and speed up approvals. This allows mobility teams to focus on strategic initiatives instead of day-to-day policy policing.

  • Apply mobility policies automatically without manual intervention
  • Reduce time spent on approvals and exception management
  • Gain visibility into move, travel, and remote work requests
  • Ensure all decisions are audit-ready with documented trails
Finance Teams
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Finance Teams

Finance leaders gain greater confidence and predictability when mobility policies are applied consistently. With Topia, cost projections become more accurate, exceptions decrease, and every decision is backed by audit-ready data.

  • Improve cost forecasting with standardized policy rules
  • Reduce unexpected spend from unmanaged exceptions
  • Access defensible records for audits and financial reviews
  • Align budgets with global tax and compliance requirements
Employees
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Employees

Employees benefit from clarity and transparency. Instead of chasing down HR or managers for answers, they get self-service access to the policies that apply to their move, travel, or remote work situation.

  • View only the policies that apply to their scenario
  • Understand entitlements, benefits, and next steps up front
  • Reduce confusion and back-and-forth with HR and managers
  • Gain confidence that policies are applied consistently and fairly
Travel and Compliance Teams
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Travel and Compliance Teams

Compliance and travel managers can rest easy knowing that every decision follows established rules and is tracked for audit readiness. Policies are applied consistently across jurisdictions, reducing risk of penalties or non-compliance.

  • Apply travel and mobility policies consistently across regions
  • Monitor policy application in real time for global compliance
  • Mitigate risk by ensuring alignment with tax and immigration rules
  • Access complete audit trails for regulators and authorities

Connected Across Your Mobility Ecosystem

Topia integrates seamlessly with your HR, payroll, travel, and tax systems, keeping policies aligned, data consistent, and compliance airtight.
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Testimonials

GLOBAL TALENT MOBILITY
The user interface and easy-to-navigate, step-by-step design of the tool has created an environment where even untrained team members can easily initiate moves. With the help of Topia, we have simplified complex processes like vendor initiations, allowing all stakeholders to navigate them seamlessly.
Joost van Viet, Director, Global Mobility Tax and Governance
Novartis
GLOBAL TALENT MOBILITY
We’ve used Topia to learn what’s possible before our employees even start booking trips. The tool’s embedded global immigration knowledge base is our go-to source for information. It will be exciting to see how Topia’s technology, coupled with its immigration capabilities, can help companies solve all types of mobility challenges in a single platform. I believe this will make life easier for HR and travelers, with better speed and value than the service-led solutions.
Global Mobility Leader, Fortune Global 500 Company

FAQs

What is global mobility policy management software?

Global mobility policy management software centralizes your organization’s mobility rules and policies into one platform. With Topia, you can automate policy enforcement, reduce manual checks, and ensure every move or assignment is consistent, compliant, and audit-ready.

How does automated policy enforcement reduce compliance risk?

Automated policy enforcement applies your mobility policies consistently across the workforce. This minimizes human error, reduces exceptions, and ensures alignment with tax, immigration, and labor laws—helping organizations avoid penalties and stay compliant globally.

Can policies be customized for different regions, roles, or assignments?

Yes. Topia’s Intelligent Policy Management allows you to configure policies by geography, employee type, or assignment scenario. This flexibility ensures your program meets business needs while maintaining compliance across jurisdictions.

How does policy management software improve the employee experience?

Instead of navigating complex documents or waiting for HR approvals, employees and managers see only the policies relevant to them. This transparency provides clarity on entitlements and expectations, reducing confusion and improving trust in the mobility process.

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Built on the Secure Topia Platform

SOC 2 Type II

Assurance that our systems meet strict criteria for security, availability, and confidentiality.

ISO 27001

Industry-recognized certification for information security management.

Built-In Intelligence for Your Dynamic Mobility Policies

Reduce compliance risk, boost visibility, and streamline global business travel.
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