Skip to content

Pre-Travel Assessment

Topia’s pre-travel assessment gives you instant visibility into tax, immigration, and labor law risks before an employee books a flight. Automate compliance checks, flag risks early, and keep your mobile workforce protected with audit-defensible data.
Request Demo
A logo of The Germany DBA, a company offering DBA services to German businesses.

Why Automate Pre-Travel Checks?

An icon that shows a doc with signature

Ensure

Compliance

Keep your business travelers immigration-compliant, tax-aware, and ready for audit.

An icon that shows a visa

Speed Up

Assessments

Quickly learn what risks are created by all forms of employee movement. Instantly see visa, tax, labor law, and corporate policy issues before approving travel.

An icon that shows a planet and circular arrows around

Report

Effectively

Turn assessments into actionable insights. Track movement trends, risks, and compliance gaps across your global workforce.

A screenshot of the US passport application form, highlighting input areas for name, address, and identification details.
HOW IT WORKS

From Itinerary to 
Instant Results

01

Smart Employee Questionnaires

Employees answer a short, guided survey that captures trip purpose, destination, and length of stay.
02

Automated Risk Engine

Topia applies immigration, tax, and labor rules to assess exposure instantly.
03

Policy Alignment

Custom rules reflect your company’s travel policies, approval workflows, and jurisdiction-specific thresholds.
04

Instant Outcomes

Receive a clear pass/fail result with recommended next steps — from automated approval to immigration escalation.

Key Capabilities of Pre-Travel Assessment

An icon that shows a map with circular arrows

Automated

Immigration Checks

Flag visa and permit risks before an employee leaves the country.
An icon that shows documents and percentage

Tax

Threshold Monitoring

Identify risks tied to corporate tax, PE (Permanent Establishment), and individual income tax obligations.
An icon that shows scales of justice

Labor

Law Compliance

Surface local labor law restrictions, working day thresholds, and employment risks.
An icon that shows a document and a checkmark

Audit-Ready

Reporting

Every decision and assessment is logged and defensible, ensuring transparency for audits and regulators.
A screenshot of a passport application app for Germany, showcasing input fields and guidance for users.

Compliance Results You Can Count On

Reduced Risk

Reduced Risk

Stop costly compliance breaches before they occur
Faster Approvals

Faster Approvals

Empower managers and mobility teams to approve travel with confidence
Smarter Decisions

Smarter Decisions

Use data to optimize travel policies and reduce unnecessary business risk

Value for Every Stakeholder

  • HR and Mobility Teams
  • Employees
  • Global Mobility and Travel Ops Teams
  • Compliance and Legal
HR and Mobility Teams
A mobile app for a travel agency, highlighting tools for itinerary management and travel bookings.

HR and Mobility Teams

Topia’s Pre-Travel Assessment automates policy enforcement, so HR and mobility leaders no longer need to manually review every trip. With consistent application of immigration and tax rules, mobility teams can focus on more strategic priorities.

  • Apply policies automatically across all traveler requests
  • Reduce manual approvals and exception handling
  • Gain visibility into travel trends and risk exposure
Employees
A user-friendly app designed to optimize assignment completion and improve overall academic performance.

Employees

Employees get a clear, guided process that makes compliance simple, no guesswork or delays. By surfacing only the rules that matter, Topia ensures travelers can focus on their work, not red tape.
  • Short, easy-to-complete digital questionnaires
  • Immediate clarity on whether travel is approved or requires review
  • Transparent results with next steps spelled out
Global Mobility and Travel Ops Teams
A bar graph depicting the vaccination numbers, showing increases and key dates in the vaccination campaign.

Global Mobility and Travel Ops Teams

Travel operations teams can manage requests with confidence, knowing every trip has been assessed against immigration, tax, and company rules. That means fewer disruptions and faster approvals.
  • Reduce last-minute visa or tax surprises
  • Automate workflows tied to booking and approval systems
  • Keep employees moving while staying compliant
Compliance and Legal
A visual representation of the service dashboard highlighting essential data and performance metrics for users.

Compliance and Legal

Compliance and legal teams gain the peace of mind that every business trip is documented, tracked, and defensible. Audit-ready reporting ensures your organization is protected against penalties and reputational risk.
  • Centralized, defensible record of every assessment
  • Proactive alerts before risks escalate
  • Consistent enforcement of company and jurisdictional rules

Seamless Ecosystem Connectivity

Pre-Travel Assessment integrates directly into the Topia platform and your existing HRIS, payroll, and travel booking tools. Trigger assessments automatically from travel requests, and sync results into downstream systems for reporting and compliance tracking.
A logo of ADP
A logo of BCD travel
A logo of Fragomen Worldwide
A logo of Airinc
A logo of Jobbatical
A logo of DocuSign

Testimonials

GLOBAL TALENT MOBILITY
Real-time communication and mobile applications have empowered our employees with access to important information and resources, enabling them to stay informed and engaged throughout their international assignments. As a result, Topia has not only improved efficiency and reduced administrative burden but has also contributed to higher employee satisfaction, ensuring a positive and smooth experience for our global workforce.
Joost van Viet, Director, Global Mobility Tax and Governance
Novartis
GLOBAL TALENT MOBILITY
The user interface and easy-to-navigate, step-by-step design of the tool has created an environment where even untrained team members can easily initiate moves. With the help of Topia, we have simplified complex processes like vendor initiations, allowing all stakeholders to navigate them seamlessly.
Joost van Viet, Director, Global Mobility Tax and Governance
Novartis

FAQs

What is a pre-travel assessment and why is it important?

A pre-travel assessment evaluates potential immigration, tax, and labor law risks before an employee travels for business. It’s important because it helps organizations avoid costly compliance issues, prevent travel disruptions, and maintain audit-defensible records.

How does Topia’s Pre-Travel Assessment help companies stay compliant?

Topia’s solution automatically applies immigration, tax, and labor law rules to each trip request, flagging risks before travel is approved. This ensures companies remain compliant, reduce exposure to PE (Permanent Establishment ) and shadow payroll obligations, and keep audit-ready documentation of every decision.

Can pre-travel assessments be customized for company policies?

Yes. Topia’s Pre-Travel Assessment can be configured to match your organization’s policies, approval workflows, and jurisdiction-specific thresholds. This means your business rules and compliance requirements are consistently enforced across every trip.

Does Topia integrate pre-travel checks with HR and travel systems?

Yes. Pre-Travel Assessment integrates with HRIS, payroll, and travel booking systems, so compliance checks can be triggered automatically during the travel request or approval process. This reduces manual work and speeds up decision-making for mobility, HR, and travel operations teams.

An image showing the Australian flag and an AI depiction of Australia on a digital screen.

Built on the secure Topia Platform

Topia is independently verified against global standards so you can trust the integrity of your data.

SOC 2 Type II

Assurance that our systems meet strict criteria for security, availability, and confidentiality.

ISO 27001

Industry-recognized certification for information security management.

GDPR & CCPA Alignment

Designed to respect privacy rights and meet global data protection regulations.

Stay Compliant Before Every Trip

Reduce compliance risk, boost visibility, and streamline global business travel.
Request Demo