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Strategic Global Workforce Planning Made Simple

Optimize talent distribution, ensure compliance, and reduce costs, all in one platform.
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The Challenges of Managing a Global Workforce

  • Unpredictable and costly compliance risks across borders
  • Inefficient use of global talent and resources
  • Fragmented systems that make collaboration nearly impossible
  • Manual processes that can’t scale
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How Topia Simplifies Global Talent Planning

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Centralized

Workforce Visibility

Rather than juggling manual checklists and fragmented tools, Topia integrates compliance steps directly into the workflow, reducing errors and saving time for HR, Finance, and employees alike.
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Automated

Compliance Safeguards

The platform streamlines global workforce planning by surfacing compliance requirements early so relocations, assignments, and cross-border moves stay on track without surprises.
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Smarter

Workforce Distribution

Plan global assignments, relocations, and hybrid arrangements with data-driven insights that optimize spend while keeping employees compliant and supported.

Powering Strategic Workforce Decisions 
Across Every Scenario

However your people move, Topia ensures planning stays streamlined, compliant, and built for what’s next.
  • Remote and Hybrid Work
  • Business Travel
  • Long-Term Relocations
  • Short-Term Assignments
Remote and Hybrid Work
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Ensure compliance while empowering employees to work flexibly across states and countries.

  • Monitor location data automatically
  • Enforce company policies consistently
  • Give HR, Finance, and Legal shared visibility
Business Travel
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Track short-term travel in real time and avoid unexpected tax liabilities.

  • Count days across states and countries
  • Get alerts before tax or visa thresholds are crossed
  • Generate audit-ready travel reports instantly
Long-Term Relocations
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Oversee complex moves end-to-end, from vendor initiations to payroll alignment, without the manual burden.

  • Automate relocation processes start to finish
  • Integrate payroll, tax, and benefits requirements
  • Improve employee experience with transparent updates
Short-Term Assignments
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Easily plan and manage temporary placements, giving employees seamless support while ensuring compliance with local tax, payroll, and immigration rules.
  • Centralize assignment details in one platform
  • Automate compliance checks before issues arise
  • Support employees with clear, simple workflows

Key Features for Workforce Planning

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Dynamic Workforce Mapping

Visualize your entire global workforce in one interactive map. Monitor employee locations and roles to identify gaps, optimize talent distribution, and plan expansions, all while balancing cost and compliance. 
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Policy and Compliance Oversight

Stay ahead of workforce risks with built-in policy tracking and compliance workflows. Topia centralizes requirements for visas, benefits, payroll, and local regulations, ensuring every move runs smoothly and no detail is overlooked.
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Payroll and Benefits Alignment

Connect global assignments with payroll and benefits requirements. Topia streamlines vendor initiations, enforces consistent processes across countries, and reduces manual effort so HR, Finance, and employees all stay aligned.
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Why Topia Outperforms Spreadsheets and Legacy Tools

Compliance Monitoring
Data Accuracy
Global Visibility
Cost Forecasting
Integration
Topia logo
Compliance Monitoring Compliance workflows for visas, payroll, and benefits
Data Accuracy Automated sync with HRIS and payroll
Global Visibility Centralized global workforce view
Cost Forecasting Cost simulations and forecasting across assignments
Integration Seamless HR, Finance, and Legal integrations
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Spreadsheets/
Legacy Tools

Compliance Monitoring Manual updates → Missed deadlines
Data Accuracy Human entry → Costly errors
Global Visibility Static lists → No location context
Cost Forecasting Guesswork → Budget surprises
Integration Siloed data → Extra reconciliation

Testimonials

GLOBAL TALENT MOBILITY
Real-time communication and mobile applications have empowered our employees with access to important information and resources, enabling them to stay informed and engaged throughout their international assignments. As a result, Topia has not only improved efficiency and reduced administrative burden but has also contributed to higher employee satisfaction, ensuring a positive and smooth experience for our global workforce.
Joost van Vliet, Director, Global Mobility Tax and Governance
Novartis
GLOBAL TALENT MOBILITY
The user interface and easy-to-navigate, step-by-step design of the tool has created an environment where even untrained team members can easily initiate moves. With the help of Topia, we have simplified complex processes like vendor initiations, allowing all stakeholders to navigate them seamlessly.
Joost van Vliet, Director, Global Mobility Tax and Governance
Novartis

FAQs

What is Global Workforce Planning and why is it important?

Global workforce planning is the process of aligning people, roles, and business needs across multiple countries. It helps companies place the right talent in the right location, control costs, and stay compliant with local labor, payroll, and immigration requirements.

How does Topia simplify global workforce planning?

Topia replaces manual spreadsheets with a centralized platform that gives HR, Finance, and Legal real-time visibility into employee locations and assignments. Built-in compliance workflows, payroll integrations, and forecasting tools make planning faster, more accurate, and less risky.

What compliance challenges does Topia help solve?

Topia reduces compliance risks by embedding visa, payroll, benefits, and reporting requirements into every assignment workflow. The platform ensures consistent processes, flags issues early, and keeps workforce data accurate across HR, payroll, and finance systems.

Who benefits from using Topia’s workforce planning software?

HR teams gain efficiency and visibility, Finance and Legal teams reduce risk and improve accuracy, and employees enjoy smoother relocations, assignments, and flexible work arrangements, all supported in one connected platform.

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See How Talent Mobility Can Work for You

Empower your employees with flexible work solutions that drive productivity and compliance.
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