Skip to content

Streamline and Automate Key Parts of Your Mobility Program

Topia offers a suite of features designed to simplify employee movement worldwide. The platform ensures compliance while enabling flexible working options for your teams, helping your business stay agile in a changing world of work.
Request Demo
A dashboard displaying various categories of spending, including charts and graphs for visual analysis.

Why Topia?

Topia offers a suite of features designed to streamline employee movement. Our platform ensures compliance while enhancing the flexibility of work locations.
  • HR/Mobility teams
  • Finance and Compliance
  • Employees
HR/Mobility teams
A visual representation of a customer workflow process, detailing interactions from inquiry to resolution.
An icon that shows a planet and circular arrows around

Compliance You Can Count On

Stay ahead of global tax, immigration, and labor law requirements with proactive monitoring and alerts before risks become problems.
An icon that shows an increased diagram

Cost Transparency You Can Trust

Run in-house cost estimates and simulations, manage budgets effectively, and make smarter financial decisions.
An icon that shows the curve with points

Optimized Employee Experiences

Give employees a smooth relocation journey with intuitive workflows, mobile access, and real-time updates that keep them supported every step of the way.
An icon that shows docs and circular arrows around

Visibility Across the Business

Bring HR, Finance, and Legal together with centralized dashboards and reporting that improve collaboration and drive confident decisions.
Finance and Compliance
A screenshot of the app displaying various options available for user selection and navigation.
An icon that shows a doc with a search glass

Defensible Data for Audits

Get audit-ready records that prove exactly where employees worked. Reduce exposure to unexpected tax bills and stand confidently before regulators.
An icon that shows a point on a map

Smarter Payroll Withholding

Align payroll with local rules automatically. Ensure the right taxes are withheld, in the right places, with less manual oversight.
An icon that shows a paper and circular arrows

Risk Mitigation at Scale

Flag compliance risks, like Permanent Establishment or nexus, before they trigger costly penalties. Act early instead of reacting after the fact.
An icon that shows a table with circular arrows

Financial Clarity You Can Trust

Track the true cost of mobility programs across jurisdictions. Manage budgets with confidence, reduce overpayments, and avoid double taxation.
Employees
A move page displayed in the move app, showcasing features for tracking and managing user movements efficiently.
An icon that shows the curve with points

Clear, Simple Workflows

Submit travel, relocation, or remote work requests in minutes. No more confusing forms or back-and-forth emails.
An icon that shows a planet with gold points on it.

Access Anywhere

Stay connected with an employee portal that makes it easy to check status, upload documents, and get updates on the go.
An icon that shows a suit bag

Peace of Mind on Compliance

Know that your move, travel, or remote work is fully compliant with local tax and immigration rules, so you can focus on the job, not the paperwork.
An icon that shows a point and a search icon

A Seamless Relocation Journey

From day one to day done, enjoy a guided experience that keeps you supported, informed, and confident every step of the way.

Support for All Move Types

An icon that shows a planet and arrows around

Permanent Transfers

Ensure smooth long-term relocations with cost projections, compliance checks, and employee support from start to finish.

An icon that shows a people and curve with points around

Long- and Short-Term Assignments

Manage temporary projects and extended placements with built-in tax, payroll, and immigration insights that reduce surprises.

An icon that shows a point on a map

Local-Plus

Balance competitive compensation with compliance and cost controls for employees working abroad on local contracts.

An icon that shows a map with circular arrows

Commuters and Rotators

Track cross-border work patterns to mitigate Permanent Establishment risks, payroll challenges, and day-count thresholds.

An icon that shows a table and an arrow

Remote and Hybrid Work

Monitor where employees actually work, flag tax and immigration thresholds before they’re crossed, and enforce location-based policies to stay compliant in a fluid world of work.

Enhance Processes Before, During, and After Moves

Before the Move

Pre-travel risk assessments

  • Identify tax, immigration, and labor law issues before relocation

Global immigration library

  • Access detailed guidance for 75+ countries

Cost estimates and simulations

  • Run projections in-house to reduce vendor spend and manage budgets effectively

Policy and workflow approvals

  • Automate multi-level approvals to ensure compliance with company policies

Workforce mobility management solution

  • Compare move types, forecast costs, and align with business strategy
  • Save time with AI-Driven insights that supports faster, better decision-making

During the Move

Ongoing compliance monitoring

  • Monitor employee locations and day counts to flag risks in real time

Automated workflow approvals

  • Streamline vendor initiations, document collection, and policy exceptions

Integrated vendor management

  • Coordinate suppliers through a single platform for faster execution

Employee support tools

  • Provide transparent communication, mobile access, and status tracking via an employee experience management portal

Expense and payroll alignment

  • Connect moves with finance systems to keep pay, allowances, and reimbursements accurate

After the Move

Mobility check-ins

  • Conduct check-ins with assignees even after the move
  • Stay on top of any issues that may arise post-relocation

Reporting and dashboards

  • Review data on employees and their assignments through powerful reporting tools
  • Gain visibility into your moving population
  • Maintain audit-ready records for tax and immigration authorities

Data-driven decision making

  • Identify trends, optimize policies, and strengthen workforce strategy
A dashboard illustrating expenditure data, featuring charts that represent the total money spent over a specific period.

Top Features for Talent Mobility Teams

An icon that shows a map with circular arrows

Real-time compliance monitoring

Automatic alerts for tax, immigration, and labor law risks
An icon that shows a table with circular arrows

Cost estimates and budgeting

Accurate forecasts that reduce reliance on outside vendors
An icon that shows a diagram

Unified dashboards

Bring all mobility data into one clear view
An icon that shows connected three people as a team

Mobile employee access

Give assignees easy, on-the-go visibility and support
An icon that shows docs and circular arrows around

Workflow automation

Streamline vendor initiations, document collection, and approvals
An icon that shows a puzzle

System integrations

Connect HR, payroll, finance, and travel platforms to eliminate silos

Testimonials

GLOBAL TALENT MOBILITY

Real-time communication and mobile applications have empowered our employees with access to important information and resources, enabling them to stay informed and engaged throughout their international assignments. As a result, Topia has not only improved efficiency and reduced administrative burden but has also contributed to higher employee satisfaction, ensuring a positive and smooth experience for our global workforce.

Joost van Vliet, Director, Global Mobility Tax and Governance
Novartis
GLOBAL TALENT MOBILITY

The user interface and easy-to-navigate, step-by-step design of the tool has created an environment where even untrained team members can easily initiate moves. With the help of Topia, we have simplified complex processes like vendor initiations, allowing all stakeholders to navigate them seamlessly.

Joost van Vliet, Director, Global Mobility Tax and Governance
Novartis

FAQs

How does Topia help companies stay compliant with global tax and immigration rules?

Topia automates compliance by tracking employee locations, monitoring day counts, and flagging tax and immigration thresholds before they’re crossed. With audit-ready records and jurisdiction-specific insights, companies can reduce risk of Permanent Establishment, avoid unexpected liabilities, and stay aligned with global labor laws.

Can Topia integrate with HR, payroll, and travel systems?

Yes. Topia integrates with HRIS, payroll, expense, and travel booking platforms to keep data accurate and consistent across the business. This eliminates silos, reduces manual work, and ensures compliance checks are applied automatically at every stage of the mobility process.

What types of employee moves does Topia support?

Topia supports permanent transfers, short- and long-term assignments, local-plus contracts, commuters, and rotators. It also monitors remote and hybrid work, helping companies manage modern mobility risks while delivering a smooth employee experience.

How does Topia help companies manage mobility costs and budgets?

Topia provides cost estimates and simulations that let HR and Finance forecast expenses in-house. This improves budgeting, reduces reliance on third-party vendors, and gives companies full transparency into the financial impact of global moves.

A visual representation of an advanced cost estimate tool featuring charts and figures for effective project cost analysis.

See How Talent Mobility Can Work for You

Empower your employees with flexible work solutions that drive productivity and compliance.
Request Demo